Project Financial Management Software

Actuals, forecast, and budget predicted totals comparator

Budget and sell with
confidence

Create your budget alongside your resource plan without the hassle of spreadsheets. Predict project profitability, try out different project team setups, and look at past budget variances to improve future ones—so you can prioritize the right projects.

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Live actuals vs forecast

Manage overruns, reduce
revenue at risk

See how your approved schedule impacts project financials by tracking performance, comparing live actuals vs. forecasts (gross revenue, net revenue, internal cost, and margin), and course correcting in real-time to proactively prevent issues, and boost profitability across your portfolio.

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Financials page - Live actuals vs forecast

Automated profitability controls

Stay on track, lock in
profits

Prevent project approvals until budgets meet minimum standards to improve accuracy, profitability, and future scoping. Use email alerts and in-system notifications to address issues taking projects off plan ahead of time, making client conversations smoother and solidifying your relationship.

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"With our previous software, we could only look at past performance. With Dayshape, the live forecasting data and reporting means we know which projects and clients are performing well. We can react to projects needing attention or staffing changes, and do this in an intuitive interface."

Luca Stumpf

Manager Staffing Operations, Forvis Mazars Germany

"Engagement economics is another part of the system that really sets Dayshape apart from competitors. I could see how dynamic it was and how quickly we'd be able to see which jobs are tracking to be profitable and which aren't. Having that visibility to inform strategic resourcing decisions will have a huge impact."

Leanne Wilkins

Head of Talent Acquisition and Resourcing, MHA

"The future forecast analysis in Dayshape's engagement economics is really powerful."

Amanda Matczynski

Director of Data Services, Wolf & Company

"When planning we can clearly see the budget, the number of resources requested, and easily highlight projects at risk of poor profitability."

Sarah Kirkman

Recruitment and Resourcing Lead, Moore Kingston Smith

What do project financials measure in professional services?

In professional services, engagement or project financials measure the performance and profitability of a client engagement. Project financials are used by teams to calculate the gross revenue of a project based on the fee, staff selected for the job, their charge-out rates forecasted, and the time spent on the project. As work begins on an project, a combination of actuals and predicted totals are measured together to track performance against the budget set. Project financial calculations also take other metrics such as client discount rate into account to provide an accurate view of financial performance.

What is engagement management software?

The key to success for any professional services firm, no matter how big or small, is their ability to effectively plan, utilize, and optimize their people’s time to maximise profitability, quality, and client satisfaction. Engagement management software is designed to empower your firm to achieve exactly that. By optimising the resource and engagement management process end-to-end, the right engagement management solution can allow your firm to eliminate unnecessary manual steps and make more informed decisions, faster. Some key features of engagement management software include automated project controls, configurable approval workflows, and live project financials.

How can engagement management software increase project profitability?

For optimal profitability, projects must be planned accurately, managed efficiently, and use the right people and skills at exactly the right time. Engagement management software optimises this process end-to-end, from planning to budget approval, and project delivery. By providing ease of access to the right information, engagement managers can efficiently plan and accurately price engagements. With greater visibility and control over project financials, engagement management software can empower teams to deliver more strategic value and profit for your firm.

What are the benefits of live project financials?

Live project financials provide an overall snapshot of how projects are performing by comparing actuals against forecast in real-time. In a single view, managers can create (and later change) their resourcing plans and see the direct impacts any changes will have on profitability. This means project financials and resources can be managed in tandem to closely track performance. A key benefit includes the ability to set alerts to flag when projects are at risk of exceeding acceptable budget thresholds. This ensures teams can proactively predict issues and prevent overruns. Read our guide to engagement economics.

AI-powered scheduling

Improve your resource scheduling with advanced, flexible, and transparent AI

Real-time project financials

Resource management informed by financial metrics, in real time, for the first time

Budgeting and demand capture

Create, adapt, and analyze budgets – with confidence

Gantt chart scheduler

Optimally staff projects no matter how large or complex the need

Reports and dashboards

Unparalleled visibility and insight to help you achieve business objectives

People-first planning

Attract and retain talent by putting people at the heart of staffing decisions

Platform overview

Real-time project financial management

Optimize margins. Grow revenue.

See the whole picture (in real time) in one place

Actuals, forecast, and budget predicted totals comparator