Deploy the right resource on every project. AI scheduling built for professional services firms.

AI-powered scheduling software that helps professional services firms improve utilization, protect margins and scale more profitably.  

By replacing manual scheduling, Dayshape reduces scheduling admin by 78% and improves resource utilization by 5%, freeing resource managers to focus on higher-value strategic work.

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AI scheduling that actively improves your firm's performance

3-8%

Increase in billable utilization

25%

Reduction in write-offs

0.3%

Variance in budget vs actuals

Dayshape AI scheduling processes tens of thousands of scheduling combinations per second, deploying the right resources efficiently across your firm and adapting in real time as project needs shift. Built for professional services firms dealing with complex, multi-project staffing demands, Dayshape handles the scale and complexity that breaks manual processes.

Our platform is designed for transparency, fairness, and full compliance with professional services standards, including ISQM1 (the UK and global audit quality standard) and ISO. Dayshape stays ahead of evolving regulations to safeguard data privacy, client confidentiality, and your firm's reputation.

Real AI - Real results

Manual resource scheduling

Fragmented and inconsistent data landscape
Inconsistent view of demand vs capacity
Performance data only visible in retrospect
AI experimentation in delivery but no clarity on cost or impact
Margin leakage at every step of the quote-to-cash journey

AI-powered resource optimization

A standardized global growth platform
Real-time datasets you can interrogate through agents
Dependable workforce planning based on accurate forecasts with a 2-to-3-year view of growth
AI orchestrating and optimizing local and offshore resources
Incremental revenue growth from existing resources

Ready to move beyond manual scheduling?

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Improve utilization and protect margin

Firm-wide AI scheduling at scale

Match the right people to the right work in seconds, not hours.

Our Advise scheduling engine optimizes your resourcing simultaneously across your entire portfolio, identifying the best match between people and work, based on skills, availability, and commercial impact. This drives stronger utilization by reducing avoidable gaps and mismatches, and better margin protection because you’re resourcing proactively rather than firefighting when it’s too late.

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A screenshot of Dayshapes AI scheduling software.

Make better resourcing decisions, faster

AI scheduling for resource optimization

Evaluate millions of scheduling possibilities to find the best outcome

When most people think of AI, they think about large language models like Claude and ChatGPT - but this is only one form of AI. Advise uses a form of AI called combinatorial optimization, which specializes in solving complex problems and is the best model for resource matching. It evaluates millions of resourcing combinations in moments to find the best overall allocation across your entire portfolio.

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The suitability scoring feature within Dayshapes AI resource management software.

Unlock insight without the manual effort

Next-generation AI resource optimization agents

Ask questions, surface risks and solve resourcing challenges faster.

We've built AI capabilities on top of Advise and all the data Dayshape holds, so you can get more value from it with less effort. Ask a question about your resourcing data in Teams or Copilot and get an answer right away. Or let our AI dig into a complex resourcing problem and suggest the best way forward.

While other vendors in the space may add agentic functionality, without the foundational power of Advise, the insight and action they offer is superficial and cannot match the margin and growth gains Dayshape's AI scheduling software provides.

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Increase realization and reduce write-offs

Run your firm in real time

Spot commercial risks before they impact profitability.

Alongside AI-driven scheduling, Advise enables real-time engagement economics visibility via integration with your core systems. This drives greater realization by surfacing early risks, live overruns and scope creep, so teams can course-correct before write-offs and avoidable discounting happens. This is a fundamentally different approach to resource management that enforces commercial discipline from quote to cash, protecting margin and driving growth.

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A real-time reporting view within Dayshapes AI scheduling software.

"What I really loved about Dayshape was the traits feature—it gives you a kind of dossier for every employee. That information used to live in people's heads, spreadsheets, or scattered software. Now, it's built into the system and embedded in the business."

Tom Quinn

CFO

Bennett Thrasher

Read full case study

"The Dayshape implementation process met our high expectations, and the team brought a deep knowledge of resource management to the project. Dayshape is a true partner and the support of their people has been very valuable."

Matthias Schnyder

Head of CIOO and Projects

BDO Switzerland

"We wouldn't have been able to get through the pandemic the way we did if we weren't working on a national basis with Dayshape. Having everyone working in the same way allowed us to tap into our international member firm network and quickly mobilize remote support because we could see in our Dayshape overview exactly how much additional capacity we needed and for how long."

Laura Brierley

Project Implementation Director

Grant Thornton UK

The platform

So, how does Dayshape do it all?

Simplify resource management, tackle talent shortages, and stay on top of your priorities—even with tight deadlines, constant change and high client expectations.

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Dayshape illustration woman light background

How does Dayshape AI scheduling work?

Our AI resource scheduling software uses a declarative model for combinatorial optimization to efficiently allocate resources based on specified criteria. This declarative model allows Dayshape to define a firm’s objectives and business rules (e.g. improve utilization and suitability criteria), while the optimization engine analyzes these inputs and handles the complex task of finding the most suitable resources for projects. The results provided by the optimization engine are clearly categorized to give users detailed feedback. The categories include trade-offs, great matches, and unassignable items, helping users to understand the decisions proposed by the software. This transparency enables users to make accountable, informed decisions based on the feedback.

What are the benefits of using AI resource management software?

There are many benefits to using AI scheduling software, including enhanced efficiency, and the ability to manage resource allocation fairly on a firm-wide basis. Allocate resources to multiple projects without bias and while avoiding resource conflicts with AI scheduling, saving administrative time. Dayshape’s AI resource management software will seamlessly integrate with your firm’s existing platforms and tools for a fully integrated experience. Dayshape AI also provides real-time reporting insights via a customizable dashboard, allowing you to tailor the platform to your organization’s unique needs.

Is it safe to use Dayshape’s AI scheduling software?

Yes, Dayshape’s AI-based scheduling software was designed with the highest standards of safety and security at its core. The platform was built from the ground up for the professional services industry, so takes AI governance and risk management seriously. We are always one step ahead of fast changing regulations. Dayshape AI scheduling is a proprietary solution built within the Dayshape product, meaning your data remains in the app and no third-party data is consumed. It uses combinatorial optimization rather than machine learning to optimize resource scheduling for firms, and offers zero compromise when it comes to regulatory compliance.

Can I import existing schedules to Dayshape’s AI scheduling software?

Yes, existing schedules are imported into Dayshape’s AI scheduling software during the set-up phase, and the platform will then integrate with your existing CRM, PSA or ERP systems. During implementation, we bring all of your organization’s scheduling data into Dayshape via a csv upload. You’ll also be able to roll or copy existing engagement data into a new job. This means your project, resourcing, and HR data will always be up to date across all of your systems.

How does Dayshape AI scheduling handle data safety and security?

Our AI-powered scheduling platform does not use third-party data. All data remains securely within the Dayshape platform. The model is not based on machine learning and does not retain or leverage data for future optimization. It also does not require training or retraining, which means it is ready for use immediately upon deployment. Like all our applications, the AI component is subject to rigorous security audits and penetration testing to maintain high security standards. Dayshape AI scheduling is designed to be unbiased. The optimization engine uses suitability scoring that is agnostic to protected characteristics, such as gender, age and sexual orientation. This allows users to configure all suitability criteria according to their specific needs.

Is Dayshape’s AI scheduling software compliant with regulatory standards?

Yes, Dayshape AI scheduling software is fully compliant with relevant regulations. The EU AI Acts do not impact Dayshape since our product does not involve machine learning or generative AI. We ensure GDPR compliance by not using personally identifiable information (PII) in our AI data model. Dayshape scheduling is powered by optimization AI which does not learn from previous decisions, nor is it trained on data that could be biased. It is therefore considered lower risk than machine learning and generative AI. In addition, our interface clearly indicates AI involvement, and decision making is transparently explained to users.

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Productivity & Efficiency

Deploy the right resource on every project. AI scheduling built for professional services firms.

AI scheduling that actively improves your firm's performance

Transform scheduling with AI-powered resource management

Real AI - Real results

Manual resource scheduling

AI-powered resource optimization

Improve utilization and protect margin

Firm-wide AI scheduling at scale

Match the right people to the right work in seconds, not hours.

Make better resourcing decisions, faster

AI scheduling for resource optimization

Unlock insight without the manual effort

Next-generation AI resource optimization agents

Increase realization and reduce write-offs

Run your firm in real time

What our customer say

So, how does Dayshape do it all?

FAQs

How does Dayshape AI scheduling work?

What are the benefits of using AI resource management software?

Is it safe to use Dayshape’s AI scheduling software?

Can I import existing schedules to Dayshape’s AI scheduling software?

How does Dayshape AI scheduling handle data safety and security?

Is Dayshape’s AI scheduling software compliant with regulatory standards?

Still have questions?

See how firms like yours use Dayshape

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