AI Scheduling Software

Scheduling at scale is complex, dynamic, and human decision-making can’t keep pace. Traditional resource management schedules reactively, project-by-project. This leads to bottlenecks, lost billable hours, and constant rework, often pulling partners into fixing resourcing instead of focusing on clients.

Our pioneering AI scheduling engine Advise solves the hardest problem leading professional services firms face: matching the right people to the right work at the right time, at scale across the whole portfolio.

Wrapping around Advise is our powerful agentic layer: a squad of agents that unlock insight and growth opportunities and put them in resource managers, partners and business leaders' hands through Microsoft Teams and Copilot.

Advise

Firm-wide AI scheduling at scale

Our Advise scheduling engine optimizes your resourcing simultaneously across your entire portfolio, identifying the best match between people and work, based on skills, availability, and commercial impact. This drives stronger utilization by reducing avoidable gaps and mismatches, and better margin protection because you’re resourcing proactively rather than firefighting when it’s too late.

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The suitability scoring feature within Dayshape's AI resource management software.

Combinatorial Optimization

AI scheduling for resource optimization

When most people think of AI, they think about large language models like Claude and ChatGPT - but this is only one form of AI. Advise uses a form of AI called combinatorial optimization, which specializes in solving complex problems and is the best model for resource matching. It evaluates millions of resourcing combinations in moments to find the best overall allocation across your entire portfolio.

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A screenshot of Dayshape's AI scheduling software.

Agentic AI

Next-level AI resource optimization agents

We've built AI capabilities on top of Advise and all the data Dayshape holds, so you can get more value from it with less effort. Ask a question about your resourcing data in Teams or Copilot and get an answer right away. Or let our AI dig into a complex resourcing problem and suggest the best way forward.

While other vendors in the space may add agentic functionality, without the foundational power of Advise, the insight and action they offer is superficial and cannot match the margin and growth gains Dayshape's AI scheduling software provides.

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Product-People-First-Skill-Based-Allocation

Real-time financials

Run your firm in real time

Alongside AI-driven scheduling, Advise enables real-time engagement economics visibility via integration with your core systems. This drives greater realization by surfacing early risks, live overruns and scope creep, so teams can course-correct before write-offs and avoidable discounting happens. This is a fundamentally different approach to resource management that enforces commercial discipline from quote to cash, protecting margin and driving growth.

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Product-People-First-Reporting-Dashboard

How does Dayshape AI scheduling work?

Our AI resource scheduling software uses a declarative model for combinatorial optimization to efficiently allocate resources based on specified criteria. This declarative model allows Dayshape to define a firm’s objectives and business rules (e.g. improve utilization and suitability criteria), while the optimization engine analyzes these inputs and handles the complex task of finding the most suitable resources for projects. The results provided by the optimization engine are clearly categorized to give users detailed feedback. The categories include trade-offs, great matches, and unassignable items, helping users to understand the decisions proposed by the software. This transparency enables users to make accountable, informed decisions based on the feedback.

What are the benefits of using AI resource management software?

There are many benefits to using AI scheduling software, including enhanced efficiency, and the ability to manage resource allocation fairly on a firm-wide basis. Allocate resources to multiple projects without bias and while avoiding resource conflicts with AI scheduling, saving administrative time. Dayshape’s AI resource management software will seamlessly integrate with your firm’s existing platforms and tools for a fully integrated experience. Dayshape AI also provides real-time reporting insights via a customizable dashboard, allowing you to tailor the platform to your organization’s unique needs.

Is it safe to use Dayshape’s AI scheduling software?

Yes, Dayshape’s AI-based scheduling software was designed with the highest standards of safety and security at its core. The platform was built from the ground up for the professional services industry, so takes AI governance and risk management seriously. We are always one step ahead of fast changing regulations. Dayshape AI scheduling is a proprietary solution built within the Dayshape product, meaning your data remains in the app and no third-party data is consumed. It uses combinatorial optimization rather than machine learning to optimize resource scheduling for firms, and offers zero compromise when it comes to regulatory compliance.

Can I import existing schedules to Dayshape’s AI scheduling software?

Yes, existing schedules are imported into Dayshape’s AI scheduling software during the set-up phase, and the platform will then integrate with your existing CRM, PSA or ERP systems. During implementation, we bring all of your organization’s scheduling data into Dayshape via a csv upload. You’ll also be able to roll or copy existing engagement data into a new job. This means your project, resourcing, and HR data will always be up to date across all of your systems.

How does Dayshape AI scheduling handle data safety and security?

Our AI-powered scheduling platform does not use third-party data. All data remains securely within the Dayshape platform. The model is not based on machine learning and does not retain or leverage data for future optimization. It also does not require training or retraining, which means it is ready for use immediately upon deployment. Like all our applications, the AI component is subject to rigorous security audits and penetration testing to maintain high security standards. Dayshape AI scheduling is designed to be unbiased. The optimization engine uses suitability scoring that is agnostic to protected characteristics, such as gender, age and sexual orientation. This allows users to configure all suitability criteria according to their specific needs.

Is Dayshape’s AI scheduling software compliant with regulatory standards?

Yes, Dayshape AI scheduling software is fully compliant with relevant regulations. The EU AI Acts do not impact Dayshape since our product does not involve machine learning or generative AI. We ensure GDPR compliance by not using personally identifiable information (PII) in our AI data model. Dayshape scheduling is powered by optimization AI which does not learn from previous decisions, nor is it trained on data that could be biased. It is therefore considered lower risk than machine learning and generative AI. In addition, our interface clearly indicates AI involvement, and decision making is transparently explained to users.

"Integrating our people, processes, and technology in smarter, more connected ways is central to how we scale globally and elevate the experience of our people and our clients. We chose Dayshape because its advanced AI capabilities enhance our ability to make faster, more intelligent decisions. This enables us to bring the full power of the firm to every client engagement—consistently, efficiently, and with greater impact."

Kelli Waters

Enterprise Resource Management Strategy Leader, RSM US LLP

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"Once we explained the vision—and brought in Dayshape to walk the team through how AI could support decision-making and allow them to be a lot more strategic instead of tactical, people understood it. And when we looked at the cost, it was negligible compared to the value it could bring.”

Tom Quinn

Chief Financial Officer, Bennett Thrasher

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"Now we can make sure we assign new work to someone with only 20 hours currently scheduled in a week, rather than someone with 40 hours."

Kristiann Phelan

RMCP Resource Manager, Wolf & Company

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FAQs

How does Dayshape AI scheduling work?

What are the benefits of using AI resource management software?

Is it safe to use Dayshape’s AI scheduling software?

Can I import existing schedules to Dayshape’s AI scheduling software?

How does Dayshape AI scheduling handle data safety and security?

Is Dayshape’s AI scheduling software compliant with regulatory standards?

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