Gantt chart scheduler

Match the right people to the right projects — all at once —with as much automation as you want. Maximize efficiency, scalability, and utilization with firm-wide visibility and insights that drive action.

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Plan reliably. Act confidently.

Firm-wide resource scheduling, simplified

Say goodbye to manual requests, tab overload, and constant clashes. With an intuitive resource scheduler, balancing supply and demand is simple.

Spot underutilized resources, avoid turning down billable work, and spend more time on chargeable projects Manage conflicts with zoomable timelines, drag-and-drop functionality, and flexible task splitting.

Suitability scoring

Elevate assignment with suitability scoring

Free yourself from admin overload and focus on strategic revenue management and chargeable work.  AI suitability scoring helps you quickly match the best people to the right projects, considering all key criteria. It’s smarter, firm-wide staffing from a single source of truth.  Spend less time stuck in the detail and more time as a strategic partner driving big-picture results.
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Location filters

See the big picture across locations 

Remote and hybrid work has changed the game for project resourcing. With firm-wide visibility in one tool, you can efficiently plan across all engagements, boosting utilization and capacity planning. Uncover cross-deployment opportunities and improve workforce planning confidence.
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"With an existing team of over 40 resource managers, we had the expertise but not the advanced resource management solution. We needed to move away from multiple disparate systems in order to effectively scale and drive real strategic impact. With Dayshape, I believe we are better positioned to achieve this."

Christine Thomas

Managing Director of Talent Alignment, Forvis Mazars

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"Initially, we believed a team-managed process offered more flexibility. However, it soon became clear, especially with LBMC's vast growth, that this approach didn't optimize our resource allocation. Dayshape's solution gives us the best of both: agility combined with a centralized system for enhanced decision-making."

Ruthie Rooks

Operations Manager, LBMC

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"In my experience, visibility gives accountability, it allows you to lay out decision making with the right insights, allowing the right processes to be followed It's not about micromanaging, it's about making resourcing a fairer process with a tool like Dayshape that empowers people."

Allison Hovey

Resource Management Leader, Pinion

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"Having that visibility of everyone's schedules, rather than having to search around in a big spreadsheet is a big win."

Kristiann Phelan

RMCP Resource Manager, Wolf & Company

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''Retrospective utilization data is not enough. We needed the ability to predict and address pockets where there is known capacity and over utilization. This information is powerful as it helps us protect our people. We have better visibility and control over this with Dayshape. "

Leanne Wilkins

Head of Talent Acquisition and Resourcing, MHA

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"We can flag utilization issues much earlier in the planning stages and reduce the risk of individuals being overburdened or clashes occurring."

Sarah Kirkman

Recruitment and Resourcing Lead, Moore Kingston Smith

Utilization filters and availability heat maps

Make better utilization decisions – fast

Utilization filters and availability heat maps give you quick insights to prevent burnout, manage capacity, and spot skill gaps. Make strategic decisions fast with firm-wide views on utilization, capacity, bench levels, and revenue at risk—boosting profitability while keeping your team happy.

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Error warnings and clash alerts

No more
unexpected delays

Avoid clashes and project delays with instant firm-wide insights into utilization, capacity, and bench levels. Receive error, warning and clash alerts to help keep projects running smoothly and deliver better outcomes for both your team and your clients.

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Bulk actions

Save time by working in bulk

Effortlessly manage complex project setups, bulk allocate non-chargeable activities and maintain team continuity with bulk actions. Save time, improve accuracy, and get earlier visibility into future staffing and planning—while rolling forward similar projects with ease. 
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FAQs

Browse our frequently asked questions for quick, helpful answers about Dayshape.

What is resource scheduling?

An engagement manager creates their resource plan by allocating the number of hours of work to be completed and specifying the grade, skills, and location of the resource needed to fulfil the work. A resource manager will then schedule resources onto the tasks based on these requirements. Resource scheduling software can reduce the admin burden on your team by allowing them to easily identify the best person for each task from the available pool of resources.

Why use automated resource scheduling software?

An intelligent resource management solution provides a number of specialized resource scheduling and project planning features that a standard practice management software cannot. To save valuable time during the scheduling process, AI-powered resource management software can be used to automatically identify and deploy the best people for the job, ensuring that skills, qualifications, availability, location, and all key criteria are accounted for. Automated project controls and alerts can also be used to speed up the process of resolving resource clashes or prevent them from happening in the first place.

Why is optimal resource scheduling important?

Efficient resource scheduling is essential to maintain quality and profitability across projects. The resource scheduling process should ensure that the resources with the skills, experience, and qualifications necessary are scheduled for the right task and at the right stage of the project. Automated resource scheduling software allows resource managers to easily adapt resource plans as the project progresses to keep performance on track. Live project financials and automated alerts also allow resource managers to see the impact of resource changes in real-time, giving them more visibility and control. Learn more about optimal resource allocation.

What is best-match resource scheduling?

Best-match resource scheduling empowers resource managers to assign work fairly based on set criteria and availability, rather than favouritism, preference or recency bias. Using suitability scoring within Dayshape, resource managers can allocate the right individual to complete the work based on configurable criteria such as availability, grade, location, qualification, and skills. Learn more about automated resource allocation.

Learn more about our platform

AI-powered scheduling

AI-powered scheduling

Improve your resource scheduling with advanced, flexible, and transparent AI

Real-time project financials

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Resource management informed by financial metrics, in real time, for the first time

Budgeting and demand capture

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Create, adapt, and analyze budgets – with confidence

Gantt chart scheduler

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Optimally staff projects no matter how large or complex the need

People-first planning

People-first planning

Attract and retain talent by putting people at the heart of staffing decisions

Reports and dashboards

Reports and dashboards

Unparalleled visibility and insight to help you achieve business objectives

Want to see more of our AI-powered resource management software?

Discover how AI can transform your resource management and enhance your project delivery.

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