Firm-wide resource scheduling, simplified

Say goodbye to manual requests, tab overload, and constant clashes. With an intuitive resource scheduler, balancing supply and demand is simple.   

Spot underutilized resources, avoid turning down billable work, and spend more time on chargeable projects Manage conflicts with zoomable timelines, drag-and-drop functionality, and flexible task splitting. 

Plan smarter with customizable Gantt views and lightning-fast scheduling. 

Elevate assignment with suitability scoring 

Free yourself from admin overload and focus on strategic revenue management and chargeable work.  AI suitability scoring helps you quickly match the best people to the right projects, considering all key criteria. It’s smarter, firm-wide staffing from a single source of truth.  Spend less time stuck in the detail and more time as a strategic partner driving big-picture results. 

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See the big picture across locations 

Remote and hybrid work has changed the game for project resourcing. With firm-wide visibility in one tool, you can efficiently plan across all engagements, boosting utilization and capacity planning. Uncover cross-deployment opportunities and improve workforce planning confidence. 

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Our customers say…

  • “Initially, we believed a team-managed process offered more flexibility. However, it soon became clear, especially with LBMC’s vast growth, that this approach didn’t optimize our resource allocation. Dayshape’s solution gives us the best of both: agility combined with a centralized system for enhanced decision-making.”

    Ruthie Rooks Operations Manager Read the press release

  • “In my experience, visibility gives accountability, it allows you to lay out decision making with the right insights, allowing the right processes to be followed. It’s not about micromanaging, it’s about making resourcing a fairer process with a tool like Dayshape that empowers people.”

    Allison Hovey Resource Management Leader at Pinion Read the press release

  • “Having that visibility of everyone’s schedules, rather than having to search around in a big spreadsheet is a big win.”

    Kristiann Phelan RMCP Resource Manager at Wolf & Company Read the case study

  • “”Retrospective utilization data is not enough. We needed the ability to predict and address pockets where there is known capacity and over utilization. This information is powerful as it helps us protect our people. We have better visibility and control over this with Dayshape. ”

    Leanne Wilkins Head of Talent Acquisition and Resourcing at MHA Read the case study

  • “We can flag utilization issues much earlier in the planning stages and reduce the risk of individuals being overburdened or clashes occurring.”

    Sarah Kirkman Recruitment and Resourcing Lead at Moore Kingston Smith Read the case study

Make better utilization decisions – fast 

Utilization filters and availability heat maps give you quick insights to prevent burnout, manage capacity, and spot skill gaps. Make strategic decisions fast with firm-wide views on utilization, capacity, bench levels, and revenue at risk—boosting profitability while keeping your team happy. 

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No more unexpected delays 

Avoid clashes and project delays with instant firm-wide insights into utilization, capacity, and bench levels. Receive error, warning and clash alerts to help keep projects running smoothly and deliver better outcomes for both your team and your clients. 

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Save time by working in bulk

Effortlessly manage complex project setups, bulk allocate non-chargeable activities and maintain team continuity with bulk actions. Save time, improve accuracy, and get earlier visibility into future staffing and planning—while rolling forward similar projects with ease. 

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Resource scheduling – frequently asked questions

An engagement manager creates their resource plan by allocating the number of hours of work to be completed and specifying the grade, skills, and location of the resource needed to fulfil the work. A resource manager will then schedule resources onto the tasks based on these requirements. Resource scheduling software can reduce the admin burden on your team by allowing them to easily identify the best person for each task from the available pool of resources.

An intelligent resource management solution provides a number of specialized resource scheduling and project planning features that a standard practice management software cannot. To save valuable time during the scheduling process, AI-powered resource management software can be used to automatically identify and deploy the best people for the job, ensuring that skills, qualifications, availability, location, and all key criteria are accounted for. Automated project controls and alerts can also be used to speed up the process of resolving resource clashes or prevent them from happening in the first place.

Efficient resource scheduling is essential to maintain quality and profitability across projects. The resource scheduling process should ensure that the resources with the skills, experience, and qualifications necessary are scheduled for the right task and at the right stage of the project. Automated resource scheduling software allows resource managers to easily adapt resource plans as the project progresses to keep performance on track. Live project financials and automated alerts also allow resource managers to see the impact of resource changes in real-time, giving them more visibility and control. Learn more about optimal resource allocation.

Best-match resource scheduling empowers resource managers to assign work fairly based on set criteria and availability, rather than favouritism, preference or recency bias. Using suitability scoring within Dayshape, resource managers can allocate the right individual to complete the work based on configurable criteria such as availability, grade, location, qualification, and skills. Learn more about automated resource allocation.

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